Fun Fit Fam

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TERMS AND CONDITIONS

I (“I”, “Me” or the “Participant”), as a participant in the Fun Fit Family Retreat (the “Program”) organized by White City Events (the “Organizer”), acknowledge that I have read, understood and agree to the following Terms and Conditions.

1. Photo and Video Release

I understand that the Program may be documented through photographs, video recordings and other audiovisual materials.

I grant the Organizer permission to photograph and/or record me during the Program and to use such photographs, recordings, quotes and other materials for promotional purposes, professional visual or audiovisual content, social media, websites, advertising and other media, at the Organizer’s discretion and without compensation.

The Organizer will not intentionally publish my home address, personal contact details or the name of my current or former employer in connection with such materials.

I understand that this permission is granted for an indefinite period and, to the extent permitted by applicable law, covers the Organizer’s use of my image, likeness, voice, photographs, video footage and quotes.

2. Health, Fitness and Ability to Participate

I confirm that I am responsible for determining whether I am physically and otherwise able to travel and participate safely in the Program and in any activities I choose to undertake.

I agree to inform the Organizer in advance of any relevant medical, accessibility or other requirements that may reasonably affect my safe participation in the Program.

The Organizer does not provide medical advice and does not undertake to determine whether a participant is medically fit to participate.

Nothing in these Terms and Conditions is intended to exclude or limit any rights or obligations that cannot lawfully be excluded or limited under applicable Israeli law.

3. Travel and Winter Sports Insurance

I acknowledge and agree that it is my sole responsibility to obtain and maintain, prior to my departure for the Program, valid travel insurance that adequately covers the full duration of my participation in the Program and all destinations relevant to my travel.

At the time of registration, I may not yet have an active insurance policy. By confirming my participation in the Program and accepting these Terms and Conditions, however, I undertake to obtain and have in place the required insurance before departing for the Program.

My insurance must specifically cover the winter sports activities in which I intend to participate, including, where applicable, skiing, snowboarding, sledding and ice skating.

I am responsible for checking the terms, exclusions, limits and validity of my insurance policy and for ensuring that it is appropriate for my individual circumstances and planned activities.

The Organizer strongly recommends that the insurance also provide appropriate coverage for:

  • medical expenses;

  • emergency medical assistance;

  • mountain and/or ski rescue;

  • emergency evacuation;

  • repatriation;

  • continuation of medical care in my country of origin;

  • personal liability toward third parties;

  • trip cancellation and interruption;

  • flight delays, cancellations and significant travel disruption; and

  • loss, theft or damage to baggage and personal belongings.

I understand that the Organizer is not my insurer and does not arrange, purchase or guarantee insurance coverage on my behalf.

The Participant is solely responsible for obtaining, maintaining and verifying the adequacy and validity of their insurance before departure. The Organizer shall not be responsible for any loss, expense, medical cost, cancellation cost, evacuation cost, repatriation cost or other expense that is not covered by the Participant’s insurance or that falls within the exclusions, limitations or deductibles of the Participant’s policy.

The Organizer may request evidence of valid insurance before the Participant’s departure or at any time during the Program. If the Participant is unable to provide evidence of appropriate insurance when requested, the Organizer may, to the extent permitted by applicable law and where reasonably necessary for safety or participation in certain activities, restrict the Participant from participating in relevant activities or take other reasonable measures.

By accepting these Terms and Conditions, I acknowledge that having appropriate insurance in place before departure is my responsibility, regardless of whether I have already purchased or activated such insurance at the time of registration.

4. Participant Conduct 

I am fully responsible for my conduct, health and safety at all times during the Program. 

I agree to:

  • follow reasonable instructions given by the Organizer and its staff;

  • comply with applicable laws and regulations;

  • comply with hotel rules and safety requirements;

  • respect other participants, hotel employees, service providers and members of the public;

  • behave in a respectful and appropriate manner; and

  • avoid any conduct that may endanger, intimidate, harass or materially disturb another person or the Program.

5. Zero-Tolerance Conduct and Removal From the Program

The Organizer is responsible for maintaining a safe, respectful and functional environment for all participants.

The Organizer therefore reserves the right, at its sole and reasonable discretion, to remove, exclude or require a participant to leave the Program, temporarily or permanently, where the Organizer reasonably determines that the participant’s conduct is unsafe, abusive, unlawful, materially disruptive, or incompatible with the interests, safety, welfare or proper operation of the Program.

Without limitation, grounds for removal may include:

a. violence or threatened violence;

b. physical or verbal abuse;

c. threats, intimidation, harassment, bullying or aggressive behavior;

d. sexual harassment or other inappropriate conduct;

e. use, possession, distribution or abuse of illegal drugs or illegal substances;

f. excessive, unsafe, disruptive or illegal consumption or possession of alcohol;

g. being under the influence of alcohol or drugs in a manner that creates a safety concern or materially interferes with the Program or other participants’ enjoyment;

h. committing, attempting to commit or assisting in any illegal activity;

i. theft, vandalism or intentional damage to property;

j. conduct that creates an unreasonable risk to the participant or any other person;

k. materially disrupting activities, schedules, accommodation arrangements or the general operation of the Program;

l. serious or repeated violation of Program rules, hotel rules or reasonable instructions from the Organizer;

m. conduct that materially interferes with other participants’ ability to enjoy the Program;

n. failure to maintain appropriate standards of cleanliness and behavior; or

o. any other conduct which, in the Organizer’s sole and reasonable discretion, is incompatible with the safe, respectful and proper operation of the Program.

Where the Organizer reasonably considers immediate action necessary to protect safety, security or the proper operation of the Program, the participant may be required to leave an activity, the hotel or the Program immediately and without prior warning.

The Organizer may also contact the relevant authorities where the circumstances reasonably require it.

Consequences of Removal

If I am removed or excluded from the Program due to my conduct, or if I voluntarily leave the Program before its scheduled conclusion, I understand that I am responsible for my own costs from the time of removal or departure, including transportation, accommodation, meals, medical expenses and return travel.

To the extent permitted by applicable law, I will not be entitled to a refund for the unused portion of the Program resulting from my removal for misconduct or my voluntary early departure.

I further agree to reimburse the Organizer for reasonable additional costs or losses directly resulting from my misconduct, including hotel damage, exceptional cleaning charges, transportation costs and other expenses attributable to my conduct.

Nothing in this section limits any rights or remedies that cannot lawfully be limited under applicable Israeli law.

6. Clean, Decent and Respectful Hotel Environment

The Organizer expects all participants to help maintain a clean, orderly and respectful environment.

Participants must keep their hotel rooms, common areas, dining areas and other Program facilities reasonably clean, orderly and in a decent condition.

Participants must not intentionally damage, misuse, soil or materially deteriorate hotel property, furniture, equipment or facilities.

Participants must respect the comfort, privacy, cleanliness and reasonable enjoyment of other guests, participants and hotel staff.

Any damage, loss or exceptional cleaning costs caused by a participant may be charged to that participant, subject to applicable law and the relevant hotel’s policies.

7. Hotel Rules and Dining Room

I agree to comply with all applicable hotel rules and with the following Program dining rules:

  • No utensils or dishes may be removed from the dining room.

  • No cooked food may be removed from the dining room.

  • Food cooked outside the hotel premises is not permitted inside the dining room.

  • Food without a recognized and acceptable Hechsher is not permitted inside the dining room.

  • If I am uncertain whether food complies with the applicable Kashrut requirements, I will consult a Program Organizer before bringing or consuming it in the dining room.

The Organizer may establish additional reasonable rules during the Program where necessary for the operation of the Program or the hotel.

8. Winter Sports and Assumption of Risk

I acknowledge that skiing, snowboarding, sledding, ice skating and other winter sports involve inherent risks, including serious injury, disability and death.

I voluntarily assume the inherent risks associated with activities in which I choose to participate.

I agree to participate only within the limits of my own skills and abilities and to comply with the instructions and safety requirements of the relevant ski resort, instructors, operators and service providers.

The Organizer is not a ski resort, ski school, ski instructor, mountain rescue service or insurance provider unless expressly stated otherwise in writing.

Ski rental, ski lifts, ski classes and transfers may be provided and charged separately by the relevant operators.

9. Third-Party Services

The Program may involve services provided by third parties, including hotels, airlines, transportation providers, ski resorts, ski instructors, restaurants and other service providers.

The Organizer does not own or control such third-party providers.

To the extent permitted by applicable law, the Organizer is not responsible for failures, cancellations, delays, acts or omissions of independent third-party service providers that are outside the Organizer’s reasonable control.

10. Extraordinary Events and Events Beyond the Organizer’s Reasonable Control

The Organizer shall not be responsible for delay, cancellation, postponement, modification or interruption caused by circumstances beyond its reasonable control, including, where applicable:

  • closure or restriction of airspace;

  • government orders or restrictions;

  • cancellation or suspension of flights;

  • war or armed conflict;

  • security events;

  • natural disasters;

  • severe weather;

  • epidemics or pandemics;

  • transportation disruptions;

  • strikes or other significant transportation interruptions; or

  • other events that materially prevent or impair the Organizer from operating the Program as planned.

Where such an event occurs, the Organizer will use reasonable efforts to communicate the available arrangements to participants.

Sì, allora ha senso limitarla espressamente alla chiusura/restrizione dello spazio aereo israeliano in conseguenza di guerra o conflitto armato, come è successo in Israele. In questo caso eviterei di allargarla troppo.

Ti suggerisco questa versione:

11. Closure of Israeli Airspace Due to War

If a significant number or proportion of participants are unable to reach the destination due to the closure or restriction of Israeli airspace as a result of war or armed conflict, the Organizer may be unable to provide the Program on the originally scheduled dates.

In such circumstances, the Organizer will apply the arrangements available to it under its agreement with the relevant hotel, to the extent permitted by applicable law.

Where possible, the Organizer may offer participants:

  • hotel credit to be used for a future date;

  • rescheduling of the stay; or

  • a name change without penalty, where permitted by the hotel.

These options are subject to availability and to the terms and conditions of the relevant hotel.

 

12. Participant Cancellation

Participant-requested cancellations are subject to the cancellation terms communicated at the time of booking and to any mandatory cancellation rights applicable under Israeli law.

Unless a different cancellation policy has been expressly agreed in writing, the following Program cancellation policy applies:

  • 90 days or more before the start of the Program: 300 euro;

  • between 89 and 30 days before the start of the Program: 50% of the total stay amount is payable/non-refundable;

  • less than 30 days before the start of the Program: 100% of the total stay amount is payable/non-refundable.

These terms apply to voluntary participant cancellations and are separate from the extraordinary-event provisions in Section 11.

Where mandatory Israeli consumer-protection law provides a cancellation right or other remedy that conflicts with these terms, the mandatory provisions of applicable law shall prevail.

13. Consumer Cancellation Rights and Mandatory Law

Nothing in these Terms and Conditions is intended to waive, restrict or exclude any consumer right that cannot lawfully be waived, restricted or excluded under Israeli law.

Where applicable, the Organizer will provide the consumer with the information required by law concerning cancellation methods, cancellation periods, charges and relevant contact details.

The applicable cancellation rights may depend, among other things, on how and where the transaction was made and on whether the relevant services are provided in Israel or outside Israel.

14. Digital / Off-the-Grid Program

The Fun Fit Family Retreat is intended to provide participants with a break from routine.

Participants are encouraged to be present and socially engaged and to limit the use of mobile phones and tablets, particularly during activities and meals.

The Organizer may designate specific areas or times for emails and work calls.

15. Program Package

Unless otherwise stated in writing, the Program package includes:

  • hotel accommodation;

  • dinner on Sunday;

  • two served meals and one packed lunch Monday-Friday;

  • Shabbat meals;

  • children’s activities; and

  • workshops.

Ski rental, ski lifts, ski classes and transfers are not included unless expressly stated otherwise and may be charged and managed directly by the relevant operators.

16. Participant Responsibility for Travel Documents

I am responsible for ensuring that I have all documents and permissions required for my travel and participation, including:

  • passport;

  • visas or entry permits;

  • travel insurance;

  • medical documentation where relevant;

  • any required authorizations; and

  • any other travel requirements applicable to me.

Failure to obtain or maintain required travel documents does not create an obligation on the Organizer to refund my participation fee, subject always to any mandatory rights under applicable law.

17. Responsibility and Liability

To the fullest extent permitted by applicable law, the Organizer shall not be responsible for losses, injuries, delays or expenses arising from circumstances outside the Organizer’s reasonable control or from the acts or omissions of independent third-party providers.

Nothing in these Terms and Conditions excludes or limits liability, responsibility or rights where such exclusion or limitation is prohibited by applicable Israeli law.

18. Indemnification

To the fullest extent permitted by applicable law, I agree to reimburse the Organizer for reasonable losses, costs and expenses directly caused by my unlawful acts, intentional misconduct, material breach of these Terms and Conditions, or damage caused by me to property or persons.

This provision does not apply to the extent that such indemnification would be prohibited or restricted by applicable law.

19. Governing Law and Jurisdiction

These Terms and Conditions shall be governed by the laws of the State of Israel.

Subject to any mandatory jurisdictional or consumer-protection rules applicable by law, disputes shall be submitted to the competent courts in Tel Aviv-Jaffa, Israel.

Nothing in this clause is intended to deprive a consumer of any mandatory right to bring proceedings before a court or tribunal where Israeli law grants such right.

20. Severability

If any provision of these Terms and Conditions is found to be invalid, unlawful or unenforceable, it shall be modified or limited to the minimum extent necessary to make it enforceable, where legally permissible.

The remaining provisions shall continue in full force and effect.

21. Entire Agreement

These Terms and Conditions, together with the booking confirmation, Program description and any written terms expressly incorporated into the booking, constitute the agreement between the Organizer and the Participant concerning participation in the Program.

In the event of a conflict between these Terms and Conditions and a mandatory provision of applicable law, the mandatory provision shall prevail.

 

 

PARTICIPANT ACKNOWLEDGEMENT

I confirm that I have read and understood these Terms and Conditions and agree to comply with them.

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